This is a permanent repository of the publicly distributed papers created by the Community Oversight Advisory Board (COAB) / Community Oversight Community Liaison (COCL) meetings, 2014 – 2015. The documents are roughly in reverse order with the newest items at the top.
The COCL / COAB was a result of US DOJ v. City of Portland which found the Portland Police Bureau had a “pattern and practice” of harming people with mental illness.
Recently uploaded documents – September 2016
City of Portland Police Community Relations Survey Raw Data (unweighted data)
City of Portland Police Community Relations Survey Final Version (weighted data)
Portland Police Bureau Employee Survey Report – 2015
DRAFT Portland Police Community Relations Survey — September 2015
COAB Recess
Handouts for the 10/13 Work Session
COAB Work Session Agenda for October 13, 2016
Report to Judge Michael Simon | DRAFT for October 12, 2016
Overview of Approved COAB Recommendations
Accountability Subcommittee recommendations regarding the complaint system – undated
Mental Health Association of Portland letter to Judge Michael Simon – October 2016
Roger Hardesty – October 2016
Letter from US DOJ Billy Williams to City of Portland attorney Ellen Osinich, Provisional Approval of PPB Directive 850.20 – July 2016
Handouts for the 9/29 Work Session
COAB Work Session Agenda – September 29, 2016
COAB Work Session Notes – September 29, 2016
Excerpts from the Settlement Agreement between US DOJ and the City of Portland on community engagement and creation of Community Oversight and Advisory Board (COAB)
Annual Status Report of the Community Oversight and Advisory Board (COAB) – 2015
Letter from Catherine Gardner, Myrlaviani Rivier, Tom Steenson, Jimi Johnson, Rochelle Silver, Philip Wolfe, six members of the COAB, to US DOJ Jonas Gessler and others – August 12, 2016
Letter from Catherine Gardner, Myrlaviani Rivier, Tom Steenson, Jimi Johnson, Rochelle Silver, Philip Wolfe, six members of the COAB, to AMA Coalition and others – September 12, 2016
Letter from US DOJ Billy Williams to City of Portland attorney Ellen Osinich, Provisional Approval of PPB Directive 850.20 – July 2016
Overview of Approved COAB Recommendations
Accountability Subcommittee recommendations regarding the complaint system – undated
Attrition of COAB Members – Table, September 29, 2016
COCL Petition for Amendments to Settlement Agreement – July 11, 2016
Letter from DOJ to City of Portland, “recent difficulties inhibiting the proper functioning of the Community Oversight Advisory Board and the City’s compliance with Section IX” – August 19, 2016
“Open Letter” from majority of members of the COAB to unknown, July 4, 2016
Amended Order Entering Settlement Agreement – undated, 2015
An update from the City of Portland regarding the Community Oversight Advisory Board
COAB Community Forum Announcement Flyer – September 12, 2016
Excerpts from the Settlement Agreement between US DOJ and the City of Portland on community engagement and creation of Community Oversight and Advisory Board (COAB)
Community Engagement & Outreach Plan Development
Community Engagement Workshop – April 14, 2016
“Portland’s Community Oversight Advisory Board (COAB) is working with the Portland Police Bureau on a Community Engagement and Outreach Plan (CEO).” Three Big Questions worksheet – May 2016
COAB Member Resources
“This COAB six-month workplan is drafted by the COCL office in consultation with the Executive Committee Chair, and reviewed by the Executive Committee each month.” COAB Six Month Workplan – April 26, 2016
Reporting and Communications Process
“Approved by the Executive Committee on December 18th, 2015.” COAB Reporting and Communications – January 2016
Guidelines for Maintaining a Common Ground – September 10, 2015
“Based on PPB’s Universal Review timetable, and COAB recommendation deadlines.” COAB PPB Directive Review Calendar – undated
Subcommittee Recommendation Submitted for full COAB Vote Form
00-FORM-Subcommittee Recommendation Submitted for Full COAB Vote.docx
COAB Document/Data Request Form
The COAB Bylaws ask that requests for data and/or other information from the City of Portland be made to the COCL. There are several reasons for that request: (1) to coordinate requests, avoid du
COAB Recommendations
Approved COAB Recommendations to City of Portland
RECOMMENDATION 100815-2
RECOMMENDATION 100815-3
RECOMMENDATION 100815-4
RECOMMENDATION 100815-5
RECOMMENDATION 100815-6
RECOMMENDATION 100815-7
RECOMMENDATION 100815-8
RECOMMENDATION 100815-9
RECOMMENDATION 102215-1
RECOMMENDATION 102215-2
RECOMMENDATION 102215-3
RECOMMENDATION 102215-4
RECOMMENDATION 102215-4a
RECOMMENDATION 102215-5
RECOMMENDATION 102215-6
RECOMMENDATION 102215-7
RECOMMENDATION 102215-8
RECOMMENDATION 111215-1
RECOMMENDATION 111215-2
There appears to be a RECOMMENDATION missing here – the sequence is broken.
RECOMMENDATION 111215-4
RECOMMENDATION 111215-5
RECOMMENDATION 111215-6
RECOMMENDATION 111215-7
RECOMMENDATION 111215-8
RECOMMENDATION 111215-9
RECOMMENDATION 111215-10
RECOMMENDATION 031016-1
RECOMMENDATION 032416-1
RECOMMENDATION 031016-1
RECOMMENDATION 032416-3
RECOMMENDATION 032416-5
RECOMMENDATION 042816-1
RECOMMENDATION 071416-1
RECOMMENDATION 071416-2
RECOMMENDATION 102716-1
RECOMMENDATION 102716-2
RECOMMENDATION 102716-3
COAB Vote Tracker – March 10, 2016
COAB Vote Tracker – March 24, 2016
COAB Vote Tracker – April 28, 2016
COAB Vote Tracker – July 14, 2016
COAB Vote Tracker – October 27, 2016
Accountability Subcommittee – Recommendation on the the 48-hour rule – May 3, 2016
050316 Mayor Chief Memo 48-hour rule
COAB Recommendation Transmittals to DOJ
111615 COAB 1500 Recommendations Memo.pdf,
081415 Memo re COAB Recommendations on Directive 1010.10.pdf,
04112016 DOJ memo with attachments.pdf,
050316 Mayor Chief Memo 48-hour rule.pdf,
07182016 DOJ_City memo.pdf
July 18, 2016 Memo
COAB Recommendations on:
02/11/16 COAB Meeting — Approved Recommendations
02-11-16 COAB Meeting – Approved Recommendations.pdf
Related to PPB Directives 1050.00 Less Lethal Weapons and Munitions and 1051.00 Electronic Control Weapon System
01/28/16 COAB Meeting — Approved Recommendations
01-28-16 COAB Meeting – Approved Recommendations.pdf
Related to PPB Directives 1010.00 Use of Force and 1030.00 Baton Use
12/10/15 COAB Meeting — Approved Recommendations
12-10-15 Approved COAB Recommendations.pdf
Related to PPB Directives 1500.00 Training and 1010.00 Use of Force
Full COAB Meeting Agendas & Minutes
07/28/16 COCL Town Hall Minutes
072816 COCL Town Hall FINAL DRAFT Minutes.pdf
07/28/16 COAB meeting Minutes
072816 COAB Meeting FINAL DRAFT Minutes.pdf
07/14/16 COAB meeting Minutes
071416 COAB FINAL DRAFT Minutes.pdf
Tom Steenson’s suggested 8/11/16 COAB meeting agenda & handouts
TS Proposed 081116 COAB Agenda.pdf, 061316 DSUFCS-1.pdf, COAB Rec 071416 Legal Council.pdf
While there is not a quorum for the 8/11/16 COAB meeting, Tom Steenson suggested an agenda which posted here. Handouts related to agenda items will be posted as they come available.
07/28/16 COAB meeting Agenda
072816 COAB Meeting Agenda.pdf
07/28/16 COCL Town Hall Agenda
072816 COCL Town Hall Agenda.pdf
07/14/16 COAB Meeting Agenda
071416 COAB Agenda v2.pdf
06/09/16 COAB Meeting Agenda
060916 COAB Agenda.pdf
05/12/16 COAB Meeting Agenda
051216 COAB Agenda.pdf
04/28/16 COAB Meeting Agenda
042816 COAB Agenda.pdf
Full COAB Meeting Handouts
7/28/16 COAB Meeting Handouts
3 recs.pdf, Issues .pdf
07/28/16 COCL Town Hall Handouts
COCL Force Audit TA Statement submitted 6.21.2016.pdf, COCL Training Needs Assessment TA Statement submitted 7.5.2016.pdf
7/14/16 COAB Meeting Handouts
Process for Settlement Agreement Modifications.pdf, 3 recs.pdf, Open Letter.pdf, Issues .pdf
06/09/16 COAB Meeting Handouts
COAB Workplan final.pdf
05/12/16 COAB Meeting Handouts
051216 Semi-Annual Compliance Report Recommendations Summary.pdf, SA1-1.pdf, SA1-2.pdf, SA1-3.pdf, SA1-4.pdf, 051216-1 310.40 Courtesy.pdf
04/28/16 COAB Meeting Handouts
042816-1 COAB urgently advises Mayor Hales and Chief O’Dea .pdf, COCL Compliance Assessment Q3-Q4 2015.pdf
04/14/16 COAB Meeting Handouts
COCL Compliance Assessment Q3-Q4 2015.pdf
03/24/16 COAB Handouts
2015 ANNUAL REPORT -WORD-TP.pdf, 102215-4a.pdf, 111215-3a 1040.00 Aerosol Restraints.pdf, 032416-1 MHCRS 630.50.pdf, 032416-2 MHCRS 870.20.pdf, 032416-3 Directive 630.45, Emergency Medical Custody Transports, should be revised as follows.pdf, 032416-4 COAB urgently advises Mayor Hales and Chief O’Dea to immediately remove the 48-hour rule from PPB policies, procedures, and the Portland Police Association Collective Bargaining Agreement.pdf, 032416-5 630.15 Foot Pursuits.pdf
630.15 Foot Pursuits
03/10/16 COAB Meeting Handouts
111215-6 Revise Directive 1090, Special Weapon Use copy_0.pdf, 111215-7 Revise Directive 630.15_0-2.pdf, 111215-8 Revise Directive 315.30_0_0.pdf, 111215-9 Innocent Bystanders_0_0.pdf, 111215-10 21-Foot Rule_0_0.pdf, 031016-1 Revise 870.20.pdf
PPB Directive 1090.00 Special Weapons Use
02/11/16 COAB Meeting Handouts
111215-3 Revise Directive 1040_0.pdf, 111215-4 Revise Directive 1050_0.pdf, 111215-5 Rename and Revise Directive 1051.pdf, 111215-6 Revise Directive 1090, Special Weapon Use copy.pdf, 111215-7 Revise Directive 630.15_0-2.pdf, 111215-8 Revise Directive 315.30_0.pdf, 111215-9 Innocent Bystanders_0.pdf, 111215-10 21-Foot Rule_0.pdf
Video Recordings of Full COAB meetings
Video: COAB Meeting, 10/8/15
A link to a video of the meeting, which took place at PCC Cascade’s MAHB Room 104.
Livestream and archive of full COAB meetings
All full COAB meetings are recorded by Portland Community Media, and are available at the COCL-COAB YouTube channel following
Video: COAB Meeting, 9/10/15
A link to a video of the meeting, which took place at PCC Cascade’s MAHB Room 104.
Video: COAB Meeting, 8/13/15
A link to a video of this meeting, which took place at PCC Cascade.
Video: COAB Meeting, 7/9/15
A link to a video of this meeting, which took place at Congregation Beth Israel’s Goodman Hall.
Video: COAB meeting, 5/12/15
A link to the video of this meeting, which took place at Montavilla
Video: COAB Meeting 4/9/15
Link to video of this meeting, which took place at Montavilla United Methodist
Video: Public hearing, 4/2/15
The first public hearing of the Community Oversight Advisory Board, which took place at the Charles Jordan Community Center
Video: COAB meeting, 3/12/15, part II
Part II of two videos of this meeting, which took place at Rose City Park Presbyterian Church
Video: COAB meeting, 3/12/15, part I
Part I of two videos of this meeting, which took place at Rose City Park Presbyterian Church
Executive Committee—Agendas, Minutes, Handouts
08/24/16 Executive Committee meeting handouts
12 letter.pdf
08/24/16 Executive Committee meeting agenda
082416 Executive Agenda.pdf
07/27/16 Executive Committee meeting Handouts
COCL_Formal_Petition_to_Parties_Submitted.7.11.16.pdf
07/27/16 Executive Committee meeting Agenda
072716 Executive Agenda.pdf
7/6/16 Executive Committee Meeting DRAFT Minutes
070616 Executive minutes DRAFT.pdf
07/06/16 Executive Meeting Agenda
070616 Executive Agenda.docx
6/17/16 Executive Committee Meeting DRAFT Minutes
061716 Executive Minutes DRAFT.pdf
06/17/16 Executive Committee Agenda
061716 Executive Agenda.pdf
05/25/16 Executive Committee Handouts
Handouts will be posted here shortly.
05/25/16 Executive Committee Agenda
052516 Executive Agenda.pdf
Accountability Subcommittee—Agendas, Minutes, Handouts
08/09/16 Accountability Subcommittee meeting Minutes
080916 AS FINAL DRAFT Minutes.pdf
07/12/16 Accountability Subcommittee meeting Minutes
071216 AS FINAL DRAFT Minutes.pdf
06/14/16 Accountability Subcommittee meeting Minutes
061416 AS FINAL DRAFT Minutes.pdf
08/09/16 Accountability Subcommittee meeting Handouts
Recs for 0816 AS mtg.pdf
08/09/16 Accountability Subcommittee meeting Agenda
080916 AS Agenda.pdf
07/12/16 Accountability Subcommittee Meeting Handouts
Accountability Memo July 10.pdf, Table July 10 – Comparison of Complaint Systems.pdf, Issues .pdf, Open Letter.pdf
07/12/16 Accountability Subcommittee Meeting Agenda
071216 AS Agenda.pdf
06/14/16 Accountability Committee DRAFT Minutes
061416 Draft AS Minutes.pdf
06/14/16 Accountability Subcommittee Handouts
Pol Oversight Memo from AS June 14.pdf, Table June 14 – Comparison of Complaint Systems.pdf
06/14/16 Accountability Subcommittee Agenda
061416 AS Agenda.pdf
Community Engagement & Outreach Subcommittee—Agendas, Minutes, Handouts
7/21/16 CEOPS Draft Minutes
072116 CEOPS Minutes DRAFT.pdf
10/15/15 CEOPS Draft Minutes
101515 CEOPS Minutes DRAFT.pdf
5/19/16 CEOPS Draft Minutes
051916 CEOPS Draft Minutes.pdf
07/21/16 CEOPS Meeting Agenda
072116 CEOPS Agenda.pdf
05/19/16 CEOPS Handouts
CEOPSPurpose.pdf, COAB-CEOP- Slide Show -12MAY2016 .pdf, COAB Speakers training.pdf
05/19/16 CEOPS Agenda
051916 CEOPS Agenda.pdf
04/21/16 CEOPS Draft Minutes
042116 CEOPS Draft Minutes.pdf
03/17/16 COAB Draft Minutes
031716 CEOPS Draft Minutes.pdf
04/21/16 CEOPS Handouts
CEO Plan 3 Big Questions Outreach.pdf, COCL Compliance Assessment Q3-Q4 2015.pdf, Three Big Questions worksheet.pdf, 14th April Community Engagement Workshop Notes (DRAFT)123.pdf
04/21/16 CEOPS Agenda
042116 CEOPS Agenda.pdf
PAGE TWO
Data Systems, Use of Force, Compliance Subcommittee—Agendas, Minutes, Handouts
081516 DSUFCS FINAL DRAFT Minutes
081516 DSUFCS FINAL DRAFT Minutes.pdf
08/15/16 DSUFCS Meeting Agenda
081516 DSUFCS Agenda.pdf
08/15/16 DSUFCS Meeting Handouts
TAC16_Training_Rec_Final.pdf, Port CopW comments re TAC rpt.pdf
06/13/16 DSUFCS DRAFT Minutes
061316 DSUFCS Minutes DRAFT.pdf
06/13/16 DSUFCS Agenda
061316 DSUFCS Agenda.pdf
06/13/16 DSUFCS Handouts
Data recommendation 6.13.16.pdf, ISDM rec 6.13.16.pdf
05/16/16 DSUFCS DRAFT Minutes
051616 DSUFCS Draft Minutes.pdf
05/16/16 DSUFCS Handouts
Data recommendation.pdf, ISDM rec.pdf
05/16/16 DSUFCS Agenda
051616 DSUFCS Agenda.pdf
04/18/16 DSUFCS DRAFT Minutes
041816 DSUFCS Draft Minutes.pdf
Mental Health Crisis Response Subcommittee—Agendas, Minutes, Handouts
8/4/16 MHCRS Draft Minutes
080416 MHCRS Minutes DRAFT.pdf
08/04/16 MHCRS Agenda
080416 MHCRS Agenda.pdf
05/05/16 MHCRS Handouts
Three Big Questions worksheet.pdf
05/05/16 MHCRS Agenda
050516 MHCRS Agenda.pdf
04/07/16 MHCRS DRAFT Minutes
040716 MHCRS Minutes.pdf
04/07/16 MHCRS Handouts
CoverLetter_COCL_Compliance_Assessment_04.01.2016.pdf, COCL Compliance Assessment Q3-Q4 2015.pdf, PPB officer focus groups.pdf
04/07/16 MHCRS Agenda
040716 MHCRS Agenda v 2.pdf
03/03/16 MHCRS Handouts
630.40 Medical Services Policy
03/03/16 MHCRS Agenda
030316 MHCRS Agenda.pdf
02/04/16 MHCRS Handouts
630.40 Medical Service
Reports & Memos
Draft Version of COCL’s 2016 Semi-Annual Compliance Assessment (Q1 & Q2)
Draft COCL 2016 Q1-Q2 Compliance Assessment w Appendices.pdf, COCL Force Audit TA Statement – Appendix A.pdf, COCL Training Needs Assessment TA Statement – Appendix B.pdf
Today, the Compliance Officer/Community Liaison (COCL) team released the draft Semiannual Compliance Assessment Report assessing the Portland Po
USA Letter Provisionally Approving Dir 850 20
USA Letter Provisionally Approving Dir 850 20.pdf
COCL Formal Petition for Amendments to Settlement Agreement (07/11/16)
COCL_Formal_Petition_to_Parties_Submitted.7.11.16.pdf
Chair Kathleen Saadat’s 2016 Exit Report
Chair’s Report 2016.pdf
Final COCL Semiannual Compliance Report (Q3-Q4 2015)
Final COCL Semiannual Compliance Report (Q3-Q4 2015).pdf, Comments and Recommendations to Final COCL Semiannual Compliance Report (Q3-Q4 2015).pdf
This is the Compliance Assessment Report of the Compliance Officer and Community Liaison (COCL) for the third and fourth quarters of 2015, as required by the Settlement Agreement (Agreement) betwee
Dennis Rosenbaum’s Testimony before the Presidential Task Force on 21st Century Policing
Testimony given by Dr. Dennis Rosenbaum on February 13, 2015 in front of the Presidential Task Force on 21st Century Policing.
APRIL 2016 COCL SEMI-ANNUAL OUTCOME ASSESSMENT REPORT
COCL Outcome Assessment Report EXECUTIVE SUMMARY 4.26.2016.pdf, COCLOutcomeAssessReport_4.26.2016.FINAL_.pdf
Final Report on the President’ Task Force on 21st Century Policing
Final Report on the President’s Task Force on 21st Century Policing
COCL Technical Assistance Statement: ECIT Training 03/09/16
Technical Assistance Statement – ECIT Training 3.9.2016.pdf
Community Police Relations Committee (CPRC) 2009 Plan to Address Racial Profiling
Link to a copy of CPRC’s 2009 Plan to Address Racial Profiling.
COCL-COAB Governance
COAB Bylaws
Approved COAB Bylaws – July 9, 2015
COAB Accessibility
ADA Acommodation Request Form
ADA Title II Accommodation COAB.pdf
You can download the ADA Accommodation Request Form at the bottom of this page.
Document Audio Reader
There are many ways to translate text to audio online. One way to access our documents is through Google Translate.
Surveys & Audits
City of Portland Police Community Relations Survey Raw Data
Portland Police Community Relations Survey Weighted Portland Tables-10.21.15.pdf, Portland Police Community Relations Survey Unweighted Portland Tables-10.21.15.pdf
City of Portland Police Community Relations Survey Final Version
City of Portland Police Community Relations Survey-Report_FINAL-00211-January 2016.pdf
PPB 2015 Employee Survey Report
COCL_PPB_Employee_Survey_Report_2015_posted.pdf
DRAFT Portland Police Community Relations Survey—September 2015
Portland Police Community Relations Survey–00199–September 2015.pdf
DRAFT survey report, as presented to the Community Engagement and Outreach Committee on October 15, 2015.
Audit of police training division
457 – Police Training – PUBLISHED.pdf
Produced by City of Portland Auditor’s Office
Survey: Public perceptions regarding the police bureau and crime in Portland, Oregon 2013
PSU_PPB Community Survey Results_2013_full report.pdf
Produced by Portland State University
Partner survey PSU 2013
Partner Survey PSU 2013 submitted.pdf
Produced by Portland State University
Overview of surveys from Portland settlement
Overview of Surveys for the Portland Settlement 03-06-2015 submitted.pdf
Produced by COCL
Annual Community Survey of Police Services
Annual Community Survey of Police Services 03-06-2015 submitted.pdf
Produced by COCL
U.S. Department of Justice Settlement Agreement Background
Amended Order Entering Settlement Agreement – Amended Order Entering Settlement Agreement.pdf
Party’s Request for Acceptence of Settlement Agreement (June 16, 2015) – Parties Request to Accept SA 6.16.15.pdf
Letter to Attorney General Holder from Sentaor Ron Wyden and Congressman Earl Blumenauer, 2/19/2012 – Campbell-Holder-021910.pdf
DOJ Findings 9/12/12 – ppb_findings_9-12-12.pdf
Letter to Senator Ron Wyden from Commissioner Dan Salzman, 2/19/2010 – Saltzman-Wyden letter.pdf
AMAC Letter: Coalition Motion to Intervene 5/5/2010 – AMAC letter.pdf
DOJ’s Settlement Agreement Compliance Status Report September 10, 2015 – DOJ Compliance Status Assessment September 2015.pdf
Collaborative Agreement – Collaborative Agreement.pdf
Summary of settlement agreement
De Muniz and Christoff summary of agreement.pdf – Prepared by COCL members Paul De Muniz and Tom Christoff
Fairness Hearings Transcript – FairnessHearingFeb18and192014.pdf
Job Openings
Chair of the Community Oversight Advisory Board and Community Liaison – Position Announcement COAB Chair.6.15.2016.submitted.pdf
The COAB Chair search has been suspended pending resolution of
City Attorney supplemental memo to Judge Michael Simon, 12 2 16